Hiring Administrative Assistant (Duncan Office)

We’re looking for a highly organized and detail-oriented Administrative Assistant to support our operations, be part of a supportive team and assist in keeping things running smoothly.

This is a permanent part time position.

Key Responsibilities:

• Manage calendars for the team, booking clients, scheduling meetings, and coordinating appointments- involves some problem solving on the go.

• Handle incoming calls, emails, and correspondence

• Maintain filing systems and organize documents

• Assist with data entry and reports

• Support team members with administrative needs and special projects

• Order office supplies and manage inventory

Qualifications:

• Proven experience in an administrative or office support role

• Strong organizational, multi-tasking and time management skills

• Excellent written and verbal communication

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to prioritize tasks and work independently

• Ability to navigate and manage difficult calls

• Financial/bookkeeping skills would be an asset

• Experience using Jane App would be an asset

We offer a supportive and collaborative environment with opportunities for growth within the organization. A competitive salary based on experience will also be offered.  

If you are interested in applying, please forward your resume and cover letter to:

Diane Trapp  Executive Director
Vancouver Island Counselling
#305-394 Duncan Street
Duncan, BC V9L 3W4
Email: admin@vancouverislandcounselling.com
Fax: 250 746 8994

We thank all who apply